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Back in March 2011, I wrote Decoding the SRN. Let’s refresh our knowledge of the Shipment Reference Number (SRN) in the Automated Export System (AES). FTR Letter No. 2, is a memorandum that references Section 30.6(a)(19) of the Foreign Trade Regulations which states that the SRN must be unique for every shipment and may not be duplicated.
Because the SRN is the primary identification key for your Electronic Export Information (EEI) record, it is extremely important that the SRN is never duplicated for all new shipments in the AES. Two shipments can never share the same SRN. Make sure that you are reporting a new, unique SRN for every new record in the AES.
3) When the original EEI data is overwritten because of SRN duplication, you are still required to correct the issue. Standard procedure usually involves digging up the original invoices and documentation for the older shipment which was overwritten, retrieving the data in your system and restoring all of the data back to its original state prior to the mistake. And after all of that, you still need to transmit a new EEI for the new shipment information and ensure that it is given a unique SRN. What a burden!
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