We would like to assist you with your first major task -- relocating to the Washington, D.C. metro area. The Bureau pays certain amounts for the cost of travel, transportation, and temporary storage of household goods to the first duty station of persons appointed to certain positions such as the one you have accepted.
To help you make this move, we have prepared this website outlining the procedures involved. Please read through the contents carefully and note the information requested on the Form CD-150 - Request for Authorization of Travel and Moving Expenses. YOU MUST HAVE AN APPROVED AUTHORIZATION BEFORE YOU INCUR ANY TRAVEL EXPENSES. It is very important that you fill out the CD-150 completely. New hires are not entitled to expenses for sections 20-23 on the form.
NOTE: A signed service agreement, approved CD-29, Travel Authorization and a CD-150, Request for Authorization of Travel and Moving Expenses must be issued to the relocating employee prior to incurring any expenses. The CD-29 and CD-150 should be completed, approved, and issued at least six weeks prior to the enter-on-duty date (EOD). This is especially true if you are moving under the CBL Method (See 3A below). Please keep this in mind when you are determining a beginning employment date with the Census Bureau.
If you have any questions on this information, you may contact the Travel Management and Policy Branch on 301-763-7840.
The travel order authorizes the Government to reimburse new appointees for the following expenses:
1. Travel to first duty station - You may be reimbursed for the travel expenses associated with your trip to your first duty station. If you travel by air, you must use a government contract carrier when available. Travel arrangements must be made through our Travel Management Center. Please contact your hiring division for reservation information. If you drive, the Government will reimburse you .18 per mile.
2. Per Diem En route - The Government will reimburse you a per diem allowance for daily living expenses to cover the costs of lodging and meals while you are traveling to your first duty assignment. To be eligible for this type of reimbursement, you must have an approved authorization to travel and you must be in a travel status in excess of 12 hours, and travel at a minimum of 300 miles per day (when driving), lodging must be 50 miles from duty station. Remember to keep lodging receipts if you have to stay at a hotel or motel overnight while en route. Please note, however, that per diem can only be paid for the new appointee, and not for a spouse or children. Therefore, if your travel requires overnight lodging and you have a family, be sure to record the lodging rate applicable for a single person, so that the correct per diem rate can be calculated for you.
3. Transportation and Temporary Storage (up to 60) of your Household Goods - If your CD-150 is properly completed and returned to the Travel Management and Policy Branch (TMPB) at least 6 weeks prior to your anticipated beginning workday, TMPB will be able to assist you in transporting your household goods. If an extension is needed for more storage, then an amendment must be submitted with a justification of why, 2 weeks prior, not to exceed 150 days.
After you have returned the CD-150 and allowed sufficient time for the hiring division to prepare your travel order, you may contact TMPB, to make arrangements for shipping your household goods by CBL method.
Estimating Weight - A reasonable estimate of the weight of your household goods may be made by multiplying the rooms of furniture to be moved by 1,000 pounds (excluding bathrooms and closets). Liberal estimates should be made of the weight of such articles as garden tools, game room equipment, work benches, etc. The carrier's representative will assist you in determining weights.
The Government has Full Replacement Insurance. It is available through all carriers, but this extra cost is not reimbursable.
CAN | CANNOT |
---|---|
Furniture | Motor Vehicles (4-wheel) |
Clothing | Boats |
Books | Wines & Liquors |
Baggage | Pets |
Dishes & Flatware | Explosives & Inflammables |
Perishable Articles |
4. Carrier Service at Origin and Destination and Damage Claims: Whether you move your household goods under the CBL method or the commuted rate method, the vendor will provide packing and loading services. They will provide acceptable containers for your articles.
Make sure both you and the carrier are in agreement regarding the place and approximate time the goods are to be delivered. The Government will allow 10 business days for delivery. When the goods are delivered, the carrier will make one placement in the appropriate room for each piece of furniture. Containers will be unpacked in the location of your choice. Examine your goods carefully as they are unpacked to see if there is any damage. If you find any damage to your articles, note this in the space entitled "Receipt of Delivery" on the bill of lading or delivery receipt and sign it. Have the carrier's agent countersign the notation.
If you move by the commuted rate method, you must contact the carrier's agent to file a damage claim. If you are moving under the CBL method, TMPB will assist you in making your claim for damage to your household goods.
5. Storage of Household Goods - You may wish to have your goods stored while you seek permanent housing at your new duty station, or the carrier may have to put your household goods in storage while waiting for another shipment of goods to accompany yours on the moving van. In any case, the Government will reimburse you for the temporary storage of your household goods for up to a 60-day period.
6. Use of Rental Vehicle in Transporting Household Goods (Self Move) - You may use a rental vehicle to transport your household effects to your official duty station. If you elect to do this, you will be reimbursed based on actual cost. To properly certify the cost,
If you move yourself instead of using the CBL method, the Government will repay you only for the actual cost of the move.
NOTE: This cost cannot be more than those authorized under the CBL method. If you move yourself instead of using the commuted rate system, repayment will be based on the allowances on the commuted rate schedule